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Transforming Document Management System: Aavas's Success Story with DocuSwift

Document Management System Right- HabileLabs

Challenges faced by Aavas

Infrastructure Costs

Traditional infrastructure incurred high costs for Aavas, posing a financial challenge. They sought a solution that could reduce infrastructure costs while still meeting their operational needs.

User Management Complexity

Managing user access and permissions across multiple systems was challenging and time-consuming, leading to administrative overhead and potential security risks.

Lack of Tracking Mechanisms

Aavas struggled with tracking resources effectively, resulting in difficulties in monitoring activities, identifying bottlenecks, and ensuring accountability. This lack of visibility impeded decision-making and hindered operational efficiency.

Integration Challenges

Aavas faced challenges integrating disparate systems and applications, hindering interoperability and data exchange. This fragmented landscape complicated business processes, impeded innovation, and limited scalability.

Implementation

  • Efficient Document Management: Docuswift's serverless architecture, powered by AWS services, enabled Aavas to centralize document storage on S3 and efficiently manage document metadata using DynamoDB. With Docuswift, Aavas could categorize, tag, and retrieve documents effortlessly, streamlining document management processes.

  • Enhanced Security: Docuswift leveraged AWS WAF (Web Application Firewall) to enhance security and protect against common web attacks, ensuring the integrity and confidentiality of Aavas's data. With Docuswift, Aavas could enforce security policies and prevent unauthorized access to sensitive information.

  • Simplified User Management: Docuswift integrated AWS Cognito for user authentication and authorization, simplifying user management processes. Aavas could easily manage user access and permissions, ensuring compliance with regulatory standards and minimizing administrative overhead.

Server-Less Secure Architecture - DMS
Server-Less Secure Architecture - DMS

Results

  • Streamlined Document Management: Docuswift enabled Aavas to centralize document storage and streamline document retrieval and management processes, improving operational efficiency and productivity.

  • Enhanced Security Posture: With Docuswift's robust security features, including AWS WAF and Cognito, Aavas experienced enhanced data security and compliance, mitigating the risk of data breaches and regulatory violations.

  • Simplified User Administration: Docuswift simplified user management processes for Aavas, reducing administrative overhead and ensuring efficient management of user access and permissions across the organization.

Low Cost Infrastructure with API Integration
Low Cost Infrastructure with API Integration

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